In addition, at a holistic level, the university can more efficiently steward its resources through the centralized booking program by reducing the administrative burden related to payment and reimbursement processes and tools, time searching for cost comparisons, and effort tracking the needed documentation. The university continually evaluates its relationships with travel booking partners to ensure that services are provided at reasonable cost and are generally consistent with those offered by other commercial booking sources. However, as travel pricing is dynamic, there are times when a fare or rate may not reflect the least expensive price. In most cases, use of the university’s centralized booking program results in reduced travel-related costs. This assistance includes advocacy for travelers when unexpected circumstances occur. In addition, the Stanford Travel team can provide specialized assistance as needed to travelers who book through Stanford Travel. Stanford Travel booking channels automatically register itineraries and any booking updates to the Travel Registry, streamline the reimbursement process, and offer discounts, benefits, and perks to travelers. It is highly encouraged that Stanford travelers use Stanford Travel booking channels when booking flights, hotels, and rental cars for university-sponsored travel. Purchases of items to be owned by Stanford (including purchases made by visitors and students)Īdditional information on purchasing methods can be found in AGM 5.3: Purchasing Goods and Services.Travel expenses (expenses incurred while traveling on University business).Business meals and entertainment expenses,.This policy is applicable to direct payments and reimbursements of: It should be used in conjunction with resources and procedural information on the Fingate website. This policy is based on and in alignment with the expectations set forth by AGM 1.1.1: Code of Conduct, specifically with regard to employing sound business practices and exercising prudent financial management in the stewardship of University resources. This policy applies to all fund types and business expenses, including travel undertaken for university business and purchases of items to be owned by Stanford. This policy outlines the guiding principles, reimbursement and travel policies with examples of business-related expenses at Stanford University. The university pays directly or reimburses individuals for expenses that are necessary and appropriate to conduct University business.
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